Reference: PH144
Salary: £27,104 - £30,200 FTE
Closing Date: 29/11/2023
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Payroll and Pensions Administrator (maternity cover)

We have an exciting opportunity for a Payroll and Pensions Administrator to join our small, talented HR team on a 9-month fixed-term contract covering maternity leave.

We pride ourselves on creating a supportive and positive work environment where your skills and expertise can flourish. As the Payroll and Pensions Administrator, you will play a vital role in ensuring accurate payroll processing and effective pension administration for our dedicated staff.

Hours: 22.5 hours per week (3 days per week or can be worked flexibly across the week for the right candidate)

This role will be primarily office based at the hospice in Wroughton, with flexibility for occasional working from home.

What is the role?

You will be responsible for the provision of payroll and pension services for c200 employees and bank staff across the hospice, ensuring that all staff are paid accurately and on time. The payroll function is managed through a bureau, this means that you will be the liaison between the bureau and staff.

Responsibilities will include:

  • Processing of monthly timesheets, mileage and expenses claims
  • Processing of the monthly payroll including updating employee data and monthly payment records, importing variable pay-run data into the payroll bureau software and validating monthly payroll totals.
  • Calculate and process part month payments of new starters, leavers or employees changing role mid-month.
  • Carry out monthly salary gross to net reconciliation and pay component reconciliation for payroll authorisation.
  • Deal with queries from staff about their pay and deductions
  • Produce monthly payroll and pension reconciliations.
  • Administration of NHS and Royal London pension schemes, within scheme rules, including auto enrolment processes.
  • Act as the first point of contact for all pay and pension related issues with relevant third party organisations.

The successful candidate will have proven payroll experience gained in-house or in a bureau and be able to deliver a customer focused service to staff. You will have excellent organisational skills, methodical, have exceptional attention to detail, with plenty of initiative and a proactive approach. The ability to work to deadlines and good problem solving skills are essential. As part of a small HR team there will be opportunities for you to be involved with projects and initiatives in addition to managing payroll.

The role is being offered on a fixed term basis to cover maternity leave within the current team and is anticipated to last between January 2024 and September 2024 (this could be varied if the maternity leave dates subsequently change).

For full details please view the job description and person specification.

For an informal chat or more information about the position, contact Siân Johnson, HR Manager on 01793 815840.

Interviews will be taking place on Tuesday, 5 December 2023

We offer a great range of benefits, including:

  • 27 days annual leave entitlement plus bank holidays (rising with length of service)
  • Membership of the NHS pension scheme is available for existing members
  • Generous contributory pension scheme for all other staff
  • Discounts with local retailers, gyms and service providers including blue light discount card
  • A commitment to supporting your professional development
  • Employee Assistance Programme and wellbeing team
  • Supportive induction, training and development
  • Free parking on-site

We kindly request that all applicants apply via the green “Apply” button or download the below application form and email to hrdepartment@prospect-hospice.net

Payroll and Pensions Administrator – Job Description

Job Application Form

Our ASPIRE Values

Equality & Diversity

Prospect Hospice is committed to encouraging a diverse and inclusive working environment. We recognise that promoting diversity and eliminating discrimination in our workplace will bring benefits for our people, our business and the communities we serve.

We are committed to ensuring that all employees and job applicants are provided with equality of opportunity in employment and applications from individuals are encouraged regardless of age, disability, sex, gender reassignment, sexual orientation, offending background, pregnancy and maternity, race, religion or belief and marriage and civil partnerships.


Prospect Hospice is committed to promoting the wellbeing of all adults and children who use our services, ensuring that they live a life that is free from harm, abuse and neglect. We work in an open and transparent way and encourage staff, volunteers, patients and families to raise any safeguarding concerns.

We will review applications as they come in and therefore we may close the vacancy before the closing date.