Secretary

We are looking for a highly organised and professional Secretary to provide high-quality secretarial and administrative support to our Executive Team and Executive Assistant.

At Prospect Hospice, we provide compassionate, specialist end-of-life care for people across Swindon, Marlborough and northeast Wiltshire. We support patients and those close to them to live as well as possible, for as long as possible—providing care in people’s homes, in the community and at the hospice when it matters most.

Hours: 15 hours per week (2 days with flexibility as needed)

What is the role?

This is a pivotal role at the heart of the organisation, supporting senior leaders and contributing to the smooth running of governance, meetings and strategic activity.

You’ll play a key role in coordinating meetings, preparing papers, taking accurate minutes, and ensuring actions are tracked—while also providing day-to-day administrative support across the Executive Office.

Key responsibilities

• Provide comprehensive administrative and secretarial support to the Executive Team
• Coordinate meetings, prepare agendas, and take high-quality minutes for committees and senior leadership meetings
• Support Board and governance processes, including collation and distribution of papers
• Manage diaries, schedules and meeting logistics across multiple stakeholders
• Assist with project coordination and provide administrative support to organisational initiatives
• Maintain accurate records, trackers and documentation
• Provide cover for the Executive Assistant where required

About you

Highly organised, proactive and professional, with the ability to work with discretion and sensitivity in a hospice environment, you will be someone who takes pride in your work, communicates effectively at all levels, and brings a calm, compassionate approach to everything you do.

You will bring:

• Proven experience in a senior administrative, PA or secretarial role
• Strong experience of minute taking and meeting coordination
• Excellent written and verbal communication skills
• High level of proficiency in Microsoft Office (Teams, Outlook, Word, Excel, PowerPoint)
• The ability to manage multiple priorities and work independently
• A high degree of professionalism, confidentiality and attention to detail

It would be great if you also have:

• Experience supporting senior leaders or executives
• Experience in healthcare, charity or public sector organisations
• Understanding of governance or Board-level processes

Please see the job description for full details and person specification.

For more information, please contact Siobhain Acott, Executive Assistant on 01793 816119

Why join Prospect Hospice

At Prospect Hospice, you’ll be part of a compassionate, supportive organisation where your work genuinely makes a difference. We offer:

• A meaningful role where you work truly makes a difference
• 27 days annual leave entitlement plus bank holidays (pro-rata for part-time)
• Generous contributory pension scheme and life assurance
• Employee Assistance Programme, wellbeing support, discounts including Blue Light Card
• Opportunities for learning and development
• Supportive, values-driven culture
• Flexible working options (where possible)
• Free parking on-site

How to apply

To apply, please complete your application via the green “Apply” button or download the application form and email to hr@prospect-hospice.net

Job Description

Job Application Form

Aspire Values

Interviews will take place on 27 & 28 May 2026

Equality & Diversity

Prospect Hospice is committed to encouraging a diverse and inclusive working environment. We recognise that promoting diversity and eliminating discrimination in our workplace will bring benefits for our people, our business and the communities we serve.

We welcome applications from all individuals regardless of age, disability, sex, gender reassignment, sexual orientation, offending background, pregnancy and maternity, race, religion or belief and marriage and civil partnerships.

Safeguarding

We are committed to safeguarding and promoting the welfare of all those we support. As part of our SAFER recruitment process, offers of employment will be subject to thorough checks, which may include a Disclosure and Barring Service (DBS) check, satisfactory references, online and social media checks and verification of qualifications. We expect all staff to share this commitment and to adhere to our safeguarding policies and procedures at all times.

You must tell us about any unspent conviction, cautions, reprimands or warnings under the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975.

We will review applications as they come in and may close the vacancy before the closing date.