Engagement Activities Coordinator

Role Description

Responsible to:             Head of Community Engagement                                   Accountable to:            Head of Voluntary Services

Hours:                              On average around 4-6 hours per week, carried out flexibly as agreed with Head of Community Engagement

We work with our community to lead, provide and influence excellent care so that everyone affected by a life-limiting illness can access personalised care when and where they need it.

As Engagement Activities Coordinator you will coordinate delivery of a specific range of activities designed to develop and maintain the hospice’s profile in our local community. This will ensure we meet the needs of everyone who requires our services across the community, by hosting pop-up stands and events to maximize our reach. This role will identify opportunities to host stands and coordinate their staffing.

Role responsibilities

  • To liaise with the local authority’s empty shops officer to identify spaces where hospice pop-up banners and posters could be displayed on a temporary basis
  • To ensure banners and posters are delivered to, and collected from, display sites within specified timescales
  • To proactively engage with large shops and businesses locally to seek agreement for pop-up stands to be set up in their car parks
  • To identify local events and venues at which Prospect Hospice could run a pop-up stand and ensure bookings, payment of pitch fees, contact details, rota coverage, availability of sufficient promotional materials etc are all arranged
  • To liaise with key hospice staff and volunteers (clinical nurse specialists, community connections volunteers etc) to ensure pop-up stands are staffed to appropriate levels, developing rotas to ensure cover where necessary. You will be supported in these activities by the Head of Community Engagement
  • To participate in rotas to provide cover on pop-up stands according to your availability and as appropriate
  • To keep and update a stakeholder database of all key external agency and staff information, as well as recent contact information
  • To liaise with the hospice’s community engagement, clinical, voluntary services and fundraising teams to ensure activities are coordinated and duplication is avoided
  • To retain up-to-date knowledge of potential venues, events and temporary sites where the hospice could promote its services in and around Swindon and North East Wiltshire

Personal responsibilities:

  • To undertake a structured induction to learn about the services Prospect Hospice provides, prior to becoming active in the role
  • To represent the hospice in a professional manner
  • To adhere to Prospect Hospice’s confidentiality and personal safety policies
  • To be aware of and follow health and safety regulations
  • To attend feedback and planning meetings/in-house training sessions as required
  • To take guidance from the Head of Community Engagement and seek help or support when needed
  • To give at least 24 hours’ notice where possible if you will not be able to fulfil your agreed time commitment

Volunteers will be reimbursed for reasonable out-of-pocket expenses incurred upon completion of the appropriate claim form.


Download the Engagement Activities Coordinator Volunteer role

Engagement Activities Coordinator volunteer role

Who is this role suitable for?


People, Practical

Time Commitment

Ad Hoc

Volunteer Age

Over 18


Suitable for someone bereaved in the last 12 months

Preferred Role

Non-patient facing

Role Available

Various shifts available Monday - Sunday AM & PM

To apply

To apply for this role or for further information, please contact us on 01793 816193, email us or complete the form below and a member of the team will be in touch. Thank You.

Email our Voluntary Services team

Apply for this role or contact our team

  • DD slash MM slash YYYY
    Please note you must be at least 14 to apply to volunteer at Prospect Hospice.
  • Please note down, the days and times you would be available such as Thursday mornings, weekends, etc.
  • Please supply their name, address, telephone number, email address and relationship to you.
  • Rehabilitation of Offenders Act 1974 (Exceptions Order 1975)

    The Rehabilitation of Offenders Act helps rehabilitated ex-offenders back into work by removing the need for them to declare criminal convictions after the rehabilitation period set by the Court has elapsed and the convictions become "spent". During the rehabilitation period, convictions are referred to as "unspent" convictions and must be declared to employers. Prospect Hospice undertakes not to discriminate unfairly against applicants on the basis of a criminal conviction or other information declared. If you are applying for a role involving access to persons in receipt of health services, your offer of placement may be subject to a satisfactory disclosure from the Disclosure and Barring Service (DBS). Failure to reveal information relating to any convictions could lead to withdrawal of a volunteering placement. In order to protect certain vulnerable groups within society, there are a number of roles at Prospect Hospice that are exempt from the provisions of the Rehabilitation of Offenders Act 1974. If the role you have applied for falls within this category, it will be exempt from the provisions of the Rehabilitation of Offenders Act by virtue of the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975. Applicants for such roles are not entitled to withhold any information about convictions or other relevant criminal record information which for other purposes are "spent" under the provisions of the Act. Any information provided will be confidential and will be considered only in relation to roles to which the Order applies. From 12 October 2009 under the terms of the Safeguarding Vulnerable Groups Act (2006), all positions involving regulated and certain controlled activity with children and vulnerable adults and which are carried out frequently, intensively or overnight will require an enhanced Disclosure and Barring Service (DBS) check. You will be advised whether the role for which you are applying is exempt.
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